How WireApps Eliminated Paper Trails and Reduced Costs by 35%
Digitising construction workflows to cut costs by 35% and eliminate hidden losses.
How WireApps Eliminated Paper Trails and Reduced Costs by 35%
Digitising construction workflows to cut costs by 35% and eliminate hidden losses.
How WireApps Eliminated Paper Trails and Reduced Costs by 35%
Digitising construction workflows to cut costs by 35% and eliminate hidden losses.
Industry
Industry
Construction
Construction
Region
Region
Sri Lanka
Sri Lanka
Company Size
Company Size
Startup
Startup
Engagement
Engagement
Fractional CTO + DevOps as a Service
Fractional CTO + DevOps as a Service
Duration
Duration
6-months
6-months
Platform
Platform
WordPress (plugin-based MVP)
WordPress (plugin-based MVP)
Services
Services
ERP Implementation
Custom Module Development
Process Digitisation
Change Management
Training and User Adoption Support
Tech Stack
Tech Stack
Odoo ERP
Odoo Standard Modules
Custom Odoo Modules
Mobile Interfaces
Figma (design)
AWS (infrastructure)
The Challenge
Pasalka Enterprises is a Sri Lankan construction company with over 100 employees operating across multiple construction sites, a central office, and a warehouse. Despite the scale and complexity of their operations, every process was managed on paper — from site material requests to warehouse dispatches, from project cost tracking to inventory management. This complete absence of digital oversight created serious operational problems. Material transferred between sites had no auditable trail. Warehouse stock levels were based on manual counts and guesswork. There was no way to track whether materials delivered to a site were actually used for the intended project, or diverted elsewhere. The result was systematic theft, unexplained material losses, and projects consistently running over budget with no clear explanation why. The management team knew the problem was costing them heavily, but without data, they couldn’t quantify the losses or identify where exactly the breakdowns were happening. They needed a complete digital transformation of their operations — not just software, but a fundamental change in how work was tracked and managed across the organisation.
The Challenge
Pasalka Enterprises is a Sri Lankan construction company with over 100 employees operating across multiple construction sites, a central office, and a warehouse. Despite the scale and complexity of their operations, every process was managed on paper — from site material requests to warehouse dispatches, from project cost tracking to inventory management. This complete absence of digital oversight created serious operational problems. Material transferred between sites had no auditable trail. Warehouse stock levels were based on manual counts and guesswork. There was no way to track whether materials delivered to a site were actually used for the intended project, or diverted elsewhere. The result was systematic theft, unexplained material losses, and projects consistently running over budget with no clear explanation why. The management team knew the problem was costing them heavily, but without data, they couldn’t quantify the losses or identify where exactly the breakdowns were happening. They needed a complete digital transformation of their operations — not just software, but a fundamental change in how work was tracked and managed across the organisation.
The Challenge
Pasalka Enterprises is a Sri Lankan construction company with over 100 employees operating across multiple construction sites, a central office, and a warehouse. Despite the scale and complexity of their operations, every process was managed on paper — from site material requests to warehouse dispatches, from project cost tracking to inventory management. This complete absence of digital oversight created serious operational problems. Material transferred between sites had no auditable trail. Warehouse stock levels were based on manual counts and guesswork. There was no way to track whether materials delivered to a site were actually used for the intended project, or diverted elsewhere. The result was systematic theft, unexplained material losses, and projects consistently running over budget with no clear explanation why. The management team knew the problem was costing them heavily, but without data, they couldn’t quantify the losses or identify where exactly the breakdowns were happening. They needed a complete digital transformation of their operations — not just software, but a fundamental change in how work was tracked and managed across the organisation.
The WireApps Approach
Understanding the End-to-End Workflow
Before implementing any technology, WireApps invested significant time understanding how Pasalka Enterprises actually operated. We mapped the complete material lifecycle from the moment a project is won through to final cost reconciliation:
A project is won and a quantity survey establishes the material and cost estimates.
A site manager identifies material needs and submits a request.
The central office reviews and approves the request against the project budget.
The warehouse receives the approved request and prepares the materials.
Materials are signed off against the project requirements before dispatch.
Vehicles deliver the materials to the construction site.
The site receives and logs the delivered materials.
Materials are consumed on-site, tracked against the original project estimates.
Actual costs are reconciled against the quantity survey projections.
Every one of these steps had been done on paper. Our job was to digitise the entire chain while ensuring the solution was practical for site workers, warehouse staff, and office managers alike.
The WireApps Approach
Understanding the End-to-End Workflow
Before implementing any technology, WireApps invested significant time understanding how Pasalka Enterprises actually operated. We mapped the complete material lifecycle from the moment a project is won through to final cost reconciliation:
A project is won and a quantity survey establishes the material and cost estimates.
A site manager identifies material needs and submits a request.
The central office reviews and approves the request against the project budget.
The warehouse receives the approved request and prepares the materials.
Materials are signed off against the project requirements before dispatch.
Vehicles deliver the materials to the construction site.
The site receives and logs the delivered materials.
Materials are consumed on-site, tracked against the original project estimates.
Actual costs are reconciled against the quantity survey projections.
Every one of these steps had been done on paper. Our job was to digitise the entire chain while ensuring the solution was practical for site workers, warehouse staff, and office managers alike.
The WireApps Approach
Understanding the End-to-End Workflow
Before implementing any technology, WireApps invested significant time understanding how Pasalka Enterprises actually operated. We mapped the complete material lifecycle from the moment a project is won through to final cost reconciliation:
A project is won and a quantity survey establishes the material and cost estimates.
A site manager identifies material needs and submits a request.
The central office reviews and approves the request against the project budget.
The warehouse receives the approved request and prepares the materials.
Materials are signed off against the project requirements before dispatch.
Vehicles deliver the materials to the construction site.
The site receives and logs the delivered materials.
Materials are consumed on-site, tracked against the original project estimates.
Actual costs are reconciled against the quantity survey projections.
Every one of these steps had been done on paper. Our job was to digitise the entire chain while ensuring the solution was practical for site workers, warehouse staff, and office managers alike.
Odoo Implementation + Custom Development
We chose Odoo as the ERP platform, deploying a combination of standard Odoo modules and custom-built modules tailored to Pasalka’s specific construction workflows.
Standard Odoo modules deployed:
Inventory - Warehouse stock management, stock levels, material tracking, and reorder rules.
Purchase - Purchase order management, vendor relationships, and procurement workflows.
Invoice - Invoicing and financial tracking against projects and purchase orders.
Contacts - Vendor, supplier, and stakeholder relationship management.
Custom-developed modules:
Material Request - A bespoke workflow allowing site managers to submit digital material requests that flow through office approval, warehouse preparation, and dispatch tracking. This module is the backbone of the end-to-end material lifecycle.
Reporting - Custom reports providing visibility into material consumption per site, cost variances against quantity survey estimates, stock movement history, and theft/loss indicators.
Dashboard - Real-time operational dashboards giving management a single view of project status, stock levels, pending requests, cost performance, and site activity across the entire organisation.
The custom modules were built specifically for the construction industry’s needs. Standard Odoo modules handle inventory and procurement well, but the material request workflow — from site to office to warehouse to delivery to consumption — required bespoke development to match how construction companies actually operate. Similarly, the reporting and dashboard modules were designed to surface the specific metrics that Pasalka’s management team needed to identify waste, prevent theft, and control project costs.
Odoo Implementation + Custom Development
We chose Odoo as the ERP platform, deploying a combination of standard Odoo modules and custom-built modules tailored to Pasalka’s specific construction workflows.
Standard Odoo modules deployed:
Inventory - Warehouse stock management, stock levels, material tracking, and reorder rules.
Purchase - Purchase order management, vendor relationships, and procurement workflows.
Invoice - Invoicing and financial tracking against projects and purchase orders.
Contacts - Vendor, supplier, and stakeholder relationship management.
Custom-developed modules:
Material Request - A bespoke workflow allowing site managers to submit digital material requests that flow through office approval, warehouse preparation, and dispatch tracking. This module is the backbone of the end-to-end material lifecycle.
Reporting - Custom reports providing visibility into material consumption per site, cost variances against quantity survey estimates, stock movement history, and theft/loss indicators.
Dashboard - Real-time operational dashboards giving management a single view of project status, stock levels, pending requests, cost performance, and site activity across the entire organisation.
The custom modules were built specifically for the construction industry’s needs. Standard Odoo modules handle inventory and procurement well, but the material request workflow — from site to office to warehouse to delivery to consumption — required bespoke development to match how construction companies actually operate. Similarly, the reporting and dashboard modules were designed to surface the specific metrics that Pasalka’s management team needed to identify waste, prevent theft, and control project costs.
Odoo Implementation + Custom Development
We chose Odoo as the ERP platform, deploying a combination of standard Odoo modules and custom-built modules tailored to Pasalka’s specific construction workflows.
Standard Odoo modules deployed:
Inventory - Warehouse stock management, stock levels, material tracking, and reorder rules.
Purchase - Purchase order management, vendor relationships, and procurement workflows.
Invoice - Invoicing and financial tracking against projects and purchase orders.
Contacts - Vendor, supplier, and stakeholder relationship management.
Custom-developed modules:
Material Request - A bespoke workflow allowing site managers to submit digital material requests that flow through office approval, warehouse preparation, and dispatch tracking. This module is the backbone of the end-to-end material lifecycle.
Reporting - Custom reports providing visibility into material consumption per site, cost variances against quantity survey estimates, stock movement history, and theft/loss indicators.
Dashboard - Real-time operational dashboards giving management a single view of project status, stock levels, pending requests, cost performance, and site activity across the entire organisation.
The custom modules were built specifically for the construction industry’s needs. Standard Odoo modules handle inventory and procurement well, but the material request workflow — from site to office to warehouse to delivery to consumption — required bespoke development to match how construction companies actually operate. Similarly, the reporting and dashboard modules were designed to surface the specific metrics that Pasalka’s management team needed to identify waste, prevent theft, and control project costs.
Phased Rollout
Rather than attempting a big-bang deployment across all sites simultaneously, WireApps implemented a phased rollout strategy. The system went live at initial sites first, allowing us to refine workflows, address resistance to change, and demonstrate tangible results before rolling out to remaining locations. This approach is currently in progress, with live sites already showing measurable improvements and additional sites being onboarded progressively.
Phased Rollout
Rather than attempting a big-bang deployment across all sites simultaneously, WireApps implemented a phased rollout strategy. The system went live at initial sites first, allowing us to refine workflows, address resistance to change, and demonstrate tangible results before rolling out to remaining locations. This approach is currently in progress, with live sites already showing measurable improvements and additional sites being onboarded progressively.
Phased Rollout
Rather than attempting a big-bang deployment across all sites simultaneously, WireApps implemented a phased rollout strategy. The system went live at initial sites first, allowing us to refine workflows, address resistance to change, and demonstrate tangible results before rolling out to remaining locations. This approach is currently in progress, with live sites already showing measurable improvements and additional sites being onboarded progressively.
Key Results
35%
35%
35%
cost saving across digitised operations
cost saving across digitised operations
cost saving across digitised operations
40–60%
40–60%
40–60%
reduction in material theft and unexplained losses
reduction in material theft and unexplained losses
reduction in material theft and unexplained losses
3–5 hours/day
3–5 hours/day
3–5 hours/day
saved per role across multiple positions
saved per role across multiple positions
saved per role across multiple positions
End-to-end
End-to-end
End-to-end
material tracking from warehouse to site consumption
material tracking from warehouse to site consumption
material tracking from warehouse to site consumption
Real-time
Real-time
Real-time
visibility into stock levels, project costs, and reorder needs
visibility into stock levels, project costs, and reorder needs
visibility into stock levels, project costs, and reorder needs
The Impact
The transformation at Pasalka Enterprises goes beyond the headline numbers. The management team now has complete visibility into their operations for the first time. They can see exactly where materials are, how they’re being used, and how actual costs compare to project estimates — in real time, not weeks after the fact. The warehouse operates with proper stock management, knowing exactly what’s available, what’s committed to projects, and when to reorder before stockouts occur. Site managers can submit digital requests and track their status instead of chasing paper forms through the office. The custom reporting and dashboard modules mean that leadership no longer has to wait for end-of-month reconciliations to understand project health. Cost overruns are flagged in real time, unusual material movements are visible immediately, and the data foundation exists to make informed decisions about project bids, resource allocation, and operational efficiency. Most importantly, the paper-based opacity that enabled theft and waste has been replaced by digital transparency and accountability. Every material movement is logged, every sign-off is recorded, and every cost is tracked against its project.
The Impact
The transformation at Pasalka Enterprises goes beyond the headline numbers. The management team now has complete visibility into their operations for the first time. They can see exactly where materials are, how they’re being used, and how actual costs compare to project estimates — in real time, not weeks after the fact. The warehouse operates with proper stock management, knowing exactly what’s available, what’s committed to projects, and when to reorder before stockouts occur. Site managers can submit digital requests and track their status instead of chasing paper forms through the office. The custom reporting and dashboard modules mean that leadership no longer has to wait for end-of-month reconciliations to understand project health. Cost overruns are flagged in real time, unusual material movements are visible immediately, and the data foundation exists to make informed decisions about project bids, resource allocation, and operational efficiency. Most importantly, the paper-based opacity that enabled theft and waste has been replaced by digital transparency and accountability. Every material movement is logged, every sign-off is recorded, and every cost is tracked against its project.
The Impact
The transformation at Pasalka Enterprises goes beyond the headline numbers. The management team now has complete visibility into their operations for the first time. They can see exactly where materials are, how they’re being used, and how actual costs compare to project estimates — in real time, not weeks after the fact. The warehouse operates with proper stock management, knowing exactly what’s available, what’s committed to projects, and when to reorder before stockouts occur. Site managers can submit digital requests and track their status instead of chasing paper forms through the office. The custom reporting and dashboard modules mean that leadership no longer has to wait for end-of-month reconciliations to understand project health. Cost overruns are flagged in real time, unusual material movements are visible immediately, and the data foundation exists to make informed decisions about project bids, resource allocation, and operational efficiency. Most importantly, the paper-based opacity that enabled theft and waste has been replaced by digital transparency and accountability. Every material movement is logged, every sign-off is recorded, and every cost is tracked against its project.
What Our Client Say
Before WireApps, we knew we were losing money but couldn’t see where. Now we track every bag of cement from the warehouse to the wall. The 35% cost saving paid for the entire project within the first quarter. Director, Pasalka Enterprises
What Our Client Say
Before WireApps, we knew we were losing money but couldn’t see where. Now we track every bag of cement from the warehouse to the wall. The 35% cost saving paid for the entire project within the first quarter. Director, Pasalka Enterprises
What Our Client Say
Before WireApps, we knew we were losing money but couldn’t see where. Now we track every bag of cement from the warehouse to the wall. The 35% cost saving paid for the entire project within the first quarter. Director, Pasalka Enterprises
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